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Let Us Handle Complex Payroll Work

Payroll is more than handing an employee a check. If you have one employee, 50 or over a hundred, payroll can frustrate business owners, sink a business OR be quick, easy and turnkey. We work to make your payroll system as easy as possible regardless of whether employees get paid on a regular schedule, multi-interval payments or whether the employees are infrequent or contractors. We can help you manage the process whether you would like to keep it in-house, outsourced to an associate or acting as the payroll department for your firm.

A picture of a paycheck for an employee

For many businesses, executing payroll can take can on a life of its own by easily overwhelming the business owner. It can actually impede a company’s growth and profitability if the owner does not understand how to do it effectively. For many small companies, the idea of having a dedicated person to do this task is overwhelming and a payroll department extremely overkill. We can show you how to do it with minimal invasiveness to a company.

Besides working with the salaries, wages, compensations, bonuses and deductions, we can help you keep track of individual employee’s compensation package benefits such as sick days, holidays, vacation time or PTO time. We make it very easy to calculate the compensation and also keep track of the individual members and the obligations you have set up such as insurance deductions and healthcare deductions. Unemployment compensation for terminated employees or those who have lost their work is also made simple and effective to manage. The U.S Department of Labor, Wages and Hour Division have many clear-cut guidelines that determines the minimum wages a company can pay but also which deductions can be applied to exempt and non-exempt employees. Should a small business owner fail to comply (either accidentally or by being unaware of these codes), YOU – as the employer are responsible for waiting time penalties, attorney fees, damages as well as any back pay. You could even face civil or criminal penalties just because you don’t know. The withholding and deposits to the state, federal and local governments can be easily navigated so you are not on the hook for missed deposits, penalties or unusual circumstances that affect your tax responsibilities. We understand the process. You help you with payroll processes so you are aware and can build confidence in knowing you are making sound decisions and the execution flawless.

Filing Taxes and the Withholdings

Does your company do business in multiple states? Do you have offices in multiple municipal locations? Many counties and jurisdictions have required local taxes — perhaps ones that you may or may not have heard of. Did you know some states have a tax that is applied to job training? Failure to pay the taxes (such as Social Security and Medicare, Unemployment, and Federal Income Tax) as well as other miscellaneous local or municipal taxes can cause a heavy lien on your business. Some penalties come as far as putting a levy on your company’s assets or property besides the possibility of an audit. Don’t let that happen to you. Beside the advantages of having a regular payroll system that is easy to implement, we give you the tools to help you understand your company’s cash flow and make it work for you.

A picture of an accountant calculating withholdings in order to file taxes

Ways SCL CPA Helps You

Once we understand your company’s complexities, we can assist in any number of ways and our role can take on any form. Depending on the size of your firm, we can assist your current payroll department to better streamline the processes by providing managerial assistance. We can also find your bottlenecks that are easily identified and can be sourced to an individual who acts as a payroll technician, practitioner or administrator. We can also help you identify individuals you can take on the tasks of data entry or act as payroll coordinators right in your own shop thus saving you time and cash. Regardless of the role we take on, our goal is to make your payroll system easy to implement and work with.

If You are New to Business Payroll

Instantly we can help you to get an Employee Identification Number. The process starts there. Your EIN is how the state will recognize you and your firm when you make a tax deposit. You may also need a business identification number depending on the state. We will explain the differences and benefits to having employees versus independent contractors and which tax forms apply to each. We will walk you through setting up a payment schedule that is right for your employees such as end of the month, semi-monthly (twice a month - on the 1st and the 15th, or on the 15th and 30th), biweekly (every two weeks) and weekly. These pay periods may have different requirements for your business regarding the state’s law and how that applies to your specific industry. We will keep you organized. We can get a system in place to help you track employee hours, handle the paid time off, employee compensation, and business deductibles. Most importantly, we help you file your taxes and help you keep track of W-4, W-2, 1099 and any host of other taxation papers. Much of this can also be done electronically unlike the times of spreadsheets and calculators.

Before you Hire

Regardless of whether an employee is salary, hourly or a daily worker, an employer must still classify them as an independent contractor or classic, standard employee. Each of these classifications has different tax liabilities and exemptions. Usually one thinks it boils down to a non-exempt employee can qualify for overtime, while you are not required to pay an exempt employee overtime — but the rules don’t stop there. Consider a few other factors that can make a dent on your understanding of these classifications. Such as:

  • Is the work of this specific employee an integral part of your business?
  • Does this person’s work or managerial skills affect your bottom-line profit or loss?
  • Does the work performed by this individual require any special skills or Initiative?
  • Is the relationship between the employee permanent OR “indefinite”? And describe “indefinite”.
  • How much control does this person have with regards to the employer’s control and are they autonomous?

A picture of a payroll service provider

Classifying your employees with help you file the proper forms but also limit or understand your liabilities should the work be terminated or come to a close. And while the work may end, your obligations may not. We help you understand what your obligation are and how they will be for the future growth of your company and it’s profitability.

Your Payroll Service Provider

Let us fulfill your payroll needs so you can get back to what you enjoy best—running your business. It's a challenge to juggle all of the daily tasks that keep your business running efficiently. One of the most time-consuming tasks any business owner faces is payroll. Processing payroll involves taxes, deductions, changes in payroll laws, year-end documentation and many things to worry about.

By entrusting your payroll responsibilities to us, you turn this complicated administrative chore into a trouble-free function in your business that is both cost- and time-effective. If we're handling your payroll, there's no need for you to staff an employee dedicated to this task, and no need to maintain your own payroll system. As your experienced payroll partner, we will handle all of your needs, including check processing and printing, direct deposit, W-2 and 1099 processing, filing up-to-date quarterly and annual payroll taxes, and reporting. Better yet, all of our services are offered electronically, saving you time, money and reducing costly mistakes. Your employees will enjoy secure online access to their paycheck stub information and W-2s—eliminating hours of distribution time.

SCL CPA PC is a full-service accounting firm offering payroll services in the metropolitan areas of Chicago and Milwaukee. We have office locations in South Barrington and Arlington Heights in the northwest suburbs of Chicago and in Kenosha in Wisconsin. Our three locations serve – South Barrington, Barrington, Hoffman Estates, Schaumburg, Palatine, Streamwood, Rolling Meadows, Hanover Park, Arlington Heights, Carpentersville, Bartlett, Lake Zurich, Roselle, Elgin, Buffalo Grove, Prospect Heights, Aurora, Naperville, Skokie, Wheaton, Winfield, Mount Prospect, Evanston, Cicero, Carol Stream, Itasca, Lombard, Niles, Park Ridge, Elk Grove Village, Northbrook, Deerfield, Franklin Park, Melrose Park, Glendale Heights, Glen Ellyn, Glenview, Morton Grove, Bensenville, Elmhurst, Wheeling, Addison, Kenosha, Salem, Racine, Mt. Pleasant, Sturtevant, Trevor, Burlington, Pleasant Prairie, Bristol, Zion, Antioch and other surrounding areas.

To learn more about our payroll services, get in touch with SCL CPA PC at (866) 725-9824 or (262) 658-3313. For your convenience, you can also email us at officesupport@sclcpa.com to arrange your one-on-one consultation.

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